Medical Records Indexing Services

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Outsource Your Medical Record Indexing Process to DigiMedix

The significance of keeping a precise clinical record of a patient, as per the HIPAA guidelines, is a pre-essential need that should be met. However many are battling to meet this due to asset crunch, data transfer capacity issues, and expenses.


At DigiMedix, offering medical recording services means putting together the patient records to make them simple to use. We aim to refresh our interaction to make it relevant and more productive. Our high level and interaction-driven services have assisted our customers with recognizing an individual and their wellbeing records rapidly and decrease the risk of committing any mistake. We aim at hiring a professional who works with you in a close manner and thus, guarantees full focus on your requirements, thus, ensuring a quick turnaround time.


We help in generating real-time reports to enhance the visibility during the actual time that is spent for scanning, as well as, document indexing. Customers are thus able to recognize the work models to comply with their needs and services.

How We Help
You in Deriving
The Maximum Out
Of Your Investment

Leveraging the tools like NEXTGEN and MediTouch to opt for on-time project delivery.

Ensuring information security with the help of our indexing team that accesses the documents properly.

Using six sigma methods in tracking and detecting the errors made.

Batch assessment for keeping up with the client requirement.



Reviewing the patient’s files to access their local boundaries and reviewing them for duplication


preparing summaries for providing a comprehensive overview


we index the field customizations to meet client needs

Coding and Indexing

the final step involves categorizing and chronological sorting of records


Key information captured during indexing is used to organize individual documents into categories and subcategories, denied by clients for streamlined access


Records within each category are chronologically sorted in client specified order


Organized records are converted into PDF with bookmarks essential for easy access using per client defined criterions

OCR - Final Check

At last, OCR software is used to make every record text is searchable

What comes under our scanning services

Insurance Claims

We help in linking the data to insurance claims. Our team is trained and equipped to conduct a process that is hassle-free and customer-friendly. After linking the data to the claims, our team of professionals then move them to the required folders to smoothen the overall process and maintain courtesy, attention, efficiency along with speed, and providing high standard services.

Medical Insurance ID Cards

We make patient identification easier by issuing medical insurance ID cards. The insured members are provided with these cards that play an important role in validating the identity of the members. Also, by providing these identification cards, our team ensures that the claims processing period is simple, crisp, and not stretched. Also, we ensure efficiency in providing these cards and streamlining the process.

Explanation Of Benefits (EOBs)

We opt for EOB as a part of the initial communication process. Through an Explanation of Benefits (EOB) statement, our team aims to help in providing all the mandatory information regarding the medical record and services as received by the patients. Also, we help in proper tracking of the expenses and also make use of the EOB to decode any of the billing services and making the required adjustments and changes.

Patient Demographic Sheets

We offer assistance in preparing the patient demographic sheets and maintaining the medical records. We at DigiMedix, understand those patient demographics have an important role in healthcare and it is mandatory for the healthcare worker and also has its benefits for the insurance claims. So, our team is equipped to collect the overall medical history of the patient and prepare these in a qualitative manner so that it meets the industry standards and is as per the compliance and format.

Clinical History Records

Our clinical history records make sure of sturdy management that helps in proper facilitation of capturing, harboring, and accessing the records of the patients on the requirement. For any patient that is undergoing any critical treatment, these records from the healthcare facility are mandatory. By providing such services, our aim is to promote transparency and information visibility by helping in improvising the patient’s safety.

Medical Records

Our medical reports consist of the results of the tests which have been undergone by the patients, summaries, patient’s response to the treatment, and stages of treatment amongst others. This data pushes the professionals to make use of digital advancements and thus, promote agility and accuracy in the scanning of documents and records. Also, in this way, the whole process is streamlined and access is much easier.

Specialties We Deal

  • Acupuncture
  • Allergy / Immunology
  • Andrology
  • Anesthesiology
  • Audiology
  • Bariatrics
  • Cardiology
  • Clinical Virology
  • Dentistry
  • Dermatology
  • Emergency Room
  • Emergency Medicine
  • Endocrinology
  • Environmental Medicine
  • ENT Neurology
  • Family Medicine
  • Forensic Medicine
  • Gastroenterology
  • Genetics
  • Geriatrics
  • Hematology
  • Internal Medicine
  • Infectious Disease
  • Mental Health
  • Neonatology
  • Nephrology
  • Neurology
  • Nuclear Medicine
  • Occupational Therapy
  • Obstetrics/Gynecology
  • Occupational Medicine
  • Otolaryngology
  • Ophthalmology
  • Optometry
  • Orthopedics
  • Osteopathy
  • Otolaryngology
  • Pain Management
  • Pathology
  • Pediatrics
  • Plastic Surgery
  • Psychiatry/Psychology
  • Radiology
  • Physiotherapy
  • Plastic Surgery
  • Podiatry
  • Preventive Medicine
  • Pulmonology
  • Rehabilitation Medicine
  • Reproductive Medicine
  • Rheumatology
  • Speech Therapy
  • Sports Medicine
  • Urology
  • Vascular Medicine

Why do we hold the Industry authority in the medical records process?


We make sure to implement the missing and misfiling detection mechanism that eliminates the chances of any data being filled incorrectly.

Quality Control

Quality controlling in a centralized way.
We offer real-time visibility for the scanning and indexing of documents.


We help with HIPAA-compliant services that are expert-handled that have proper experience in managing bills and other documents.

Redesign Elimination

We can help you reassign the names through a single tick electronically with the help of the medical records indexing services.

Easy Import

We also help in the electronic importing of documents with the help of sources like CDs and USBs, emails, alongside other media platforms.

Technology Excellence

For an error-free workflow, we leverage six sigma techniques that ensure that the turnaround time is less to index and upload the documents.

Read Our Clients Latest Reviews

FAQ's on Healthcare Medical Records Indexing Services

What does mean of Revenue Cycle Management (RCM)?

Revenue cycle management (RCM) is the financial process, utilizing medical/clinical billing software, that healthcare facilities use to track patient care encounters from registration and appointment scheduling to the final payment posting.  As a leading RCM Company DigiMedix will assist physicians to maximize their revenue and minimizing their efforts on billing tasks.

How will RCM in Medical Billing Solutions Help Medical facilities?

Key reasons for outsourcing revenue cycle management business to a third-party vendor is increasing physicians review and minimize medical facility’s staff effort on data processes so that they can take care their patients.

Why is Revenue Cycle Management Important Process?

RCM is an important process because it ensures uninterrupted cash flow for the medical service provider. It simplifies the medical billing and collection cycles, by registering, appointing, scheduling, processing the payment, and payment posting.

The process is also responsible for minimizing the amount of denied claims by revising and resubmitting denied claims and following them up with patients on receivables.




HIPAA Compliance


Clean Claims On First Submission


Increase in Collections

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